Submitting Grades in Self-Service Banner
To: SIU Course Instructors
From: SIU Registrar's Office
Subject: Grading your SIU course(s)
Since you are recorded in the Banner student information system as the primary instructor for one or more SIU courses for the term, it is your responsibility to submit the final grades for your students in these courses. Official grade submission is done online using Self-Service Banner (SSB) after logging into SalukiNet.
When can I submit my grades?
Online Web grading for full semester classes in Fall and Spring will be available beginning the Monday morning of Finals Week. Once grading is open, it should normally be available both day and night. We ask that you please try to submit your grades as soon as possible following the completion of your course(s), but no later than 3:00 PM on the Monday after Finals Week, which is the normal deadline for online grade submission. Grades submitted during or just after Finals Week will be rolled to the student's academic history each night.
Online Web grading for courses that do not last the entire semester will be opened as soon as the course is complete. In order to support our students, we ask that you please submit your grades for such courses within two weeks after the course has ended (but no later than the deadline noted in the preceding paragraph). Prior to Finals Week, submitted grades will be rolled to the student's academic history only over the weekend.
For courses in Summer terms that last the entire term, the normal deadline for online grade submission is the Monday after the two day final exam period at the end of the term (as noted in the appropriate academic calendar). For short Summer courses – and for Intersession courses – we ask that you please submit your grades for such courses within two weeks after the course has ended (but no later than the deadline noted in the previous sentence).
What is the process for submitting grades online in SSB?
When you first start in Self-Service Banner and attempt to select the Enter Final Grades menu item, if you haven't already selected the term, you will be prompted to do so. Please note that this term selection drop-down's default term will be the last term with any classes scheduled in the future, which is not the term for which you will be wanting to enter grades. You will want to make sure that you select the proper term at this point. If you don't pay attention and you select that default term, you will get the message "The Final Grade Worksheet is unavailable" when you choose a course to grade.
Within SSB, for each of your courses that you will grade, your students are listed in alphabetical order, with no more than 100 per page (each 100 is called a "set"). If you have more than 100 students in a course, you will have multiple sets of students for whom to submit grades. When navigating into a set, you will have no more than 30 minutes from the time you enter the set to hit the [Submit] button, though we would encourage you to hit the [Submit] button every several minutes, especially if you get interrupted while entering your grades.
When you hit the [Submit] button to submit your grades, your students will not yet be able to see those grades. Grades must first be rolled to the student's academic history in order for the student to see them within their SalukiNet account. As noted above, this process will be done weekly during the term and nightly once Finals Week arrives so that students will be able to view their grades in a reasonably timely fashion.
Note: A grade may be corrected and resubmitted online if that grade has not yet been rolled to history, but a grade that has been rolled to history can only be corrected by completing and sending to our office an official grade change card. Once a grade has been rolled to history, you will be prevented from changing that grade in SSB.
What about listed students who are not really in this class?
There are occasions when students still listed as a member of a class really have not been a part of the class for quite a while, if ever. Such students obviously did not formally drop the class, for if they had done so, they would not still be listed in the class. Both the Undergraduate and Graduate Catalogs inform students that failure to formally drop the class will subject them to special grades.
For an undergraduate student still listed as a member of this class who actually started attending this class but then simply stopped attending, you should submit a WF grade (along with the Last Attend Date as best as you can estimate it). This is a special type of failing grade. A different grade that may be used for a graduate student who started attending and then simply stopped attending is a WU grade, which represents an unauthorized withdrawal.
For a student who never attended this class at all, you should instead submit a NS ("no show") grade. This is really a placeholder type of grade to be evaluated by the Registrar's Office in conjunction with any other grades submitted for the student, in order to determine if actions related to full withdrawal from the University should be taken. However, please understand that the NS grade should only be used when the student was never known as a part of this class by you (or any other instructor); otherwise, the WF (or WU) grade is the appropriate grade to use.
If you have already submitted most of your grades, but did not do so for students in these two categories, please return to SalukiNet SSB and give appropriate grades to such students.
Is there any other way to submit grades electronically?
Besides SSB, there is no other way at this time to submit grades electronically.
Any grades not submitted within SSB in a timely fashion will result in a "not recorded" (NR) grade being entered by the Records staff for each affected student. To give such affected students their proper grades, you will then need to complete and send to our office an official grade change card for each affected student. We realize that some instructors would prefer not to use SSB, but it is certainly faster than filling out individual grade change cards for every student.
Who can I contact with questions or for help with problems?
If you have any other questions about grades, you may contact the Records staff in the Registrar's Office at 618-453-2999 weekdays between 8:00 AM and 4:30 PM Central time. That office is located in room A-103 of Woody Hall.
If you have any problems logging into SalukiNet, please go to https://netid.siu.edu/, or else contact the "SalukiTech" Help Desk at 618-453-5155 or 1-866-718-HELP weekdays during the hours noted here. If you are on campus and wish to see someone in person, go to room 161-A in Morris Library for assistance.
Finally, we would encourage you to please make sure that you are using a current Web browser when trying to log into SalukiNet. We have heard of isolated problems, for example, when attempting to use Internet Explorer version 6. The use of the most current versions of popular Web browsers such as Internet Explorer, Firefox, Chrome, Safari, or Opera should hopefully alleviate such problems.