Classroom Scheduling

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Classroom Scheduling


Student groups wishing to reserve space in a University facility should visit the facility reservations page instead of this one.

The below are guidelines for academic departments to follow as you schedule your academic courses in University facilities.  Please be sure to reference the academic calendars and the final exam calendars during your planning.  Once your schedule is approved and released for the upcoming semester, students will be able to see your schedule within the Schedule of Classes.

  1. The Registrar's Office routinely requests all departments to use the following guidelines in preparing their class schedules for Spring and Fall semesters.  This assures that classes are distributed throughout the day and week.  Our office coordinates all general classroom space assignments with the department chairs.  Individual faculty requests are referred to the department chair for resolution.
    1. Scheduling Guidelines
      1. Classes should be distributed evenly throughout the day and week, utilizing not only mornings and evenings, but also Monday through Friday.
      2. Two hour classes should use the regular hourly schedule (8:00-8:50; 9:00-9:50; etc.) on either Monday and Wednesday or Tuesday and Thursday.
      3. Three hour classes should be scheduled on a M-W-F or T-R basis (R=Thursday).  The M-W-F classes should follow the regular hourly schedule (8:00-8:50; 9:00-9:50; etc.) while the T-R classes should use an 8:00-9:15; 9:35-10:50; 11:00-12:15; 12:35-1:50; 2:00-3:15; 3:35-4:50 format.
      4. Four hour classes should have the day off staggered.  If two, two-hour blocks are desired, it is preferred that a Tuesday-Thursday be used rather than a Monday-Wednesday.  (The Monday-Wednesday sequence leaves the room empty on Friday.)
      5. Five credit hour courses should meet Monday through Friday for 50 minutes.  If 50-minute periods are not feasible, blocks greater than two periods should not be scheduled.
      6. Multiple section classes including large lecture classes should be distributed evenly throughout the day.
      7. Evening classes that meet more than once a week should be scheduled to meet at the same time each evening.
  2. Priorities in General Classroom Scheduling
    1. Large Lecture Classes
      1. Departments are generally assigned large lecture space based on previous enrollment history of their classes.
      2. Room features such as audio/visual capabilities are also considered when space is being assigned.
      3. When two or more departments request the same time, the class with the greatest enrollment is given the first priority.
    2. Regular Classes
      1. Classes that follow the time guidelines will be assigned space first.  The most efficient use of classroom space is given first priority.  Classes that have meeting patterns that vary from the guidelines are given secondary priority.  In the event that space is not available to accommodate a request, the department will be contacted to arrange for an alternate meeting time/days.
      2. Regular classes are assigned space based on the size of rooms requested.  If a department requests seating for 20 students in a class, the class will be assigned to a room that will seat at least 20 students.  To efficiently use classroom space, the assigned room will seldom have many more seats than what has been requested.
      3. Whenever possible, classes are placed in the same building in which the department is housed.  If space is not available, an effort is made to find comparable space as close as possible to the department's building.
    3. Computer Classrooms
      1. Computer labs are assigned with the same priority as large lecture rooms.
      2. Classes which use computers in their instruction receive high priority.
      3. The class with the highest enrollment will receive the higher priority.

Any changes that you wish to make after your semester schedule is approved should be requested as soon as possible according to these directions.