Grade Change | Office of the Registrar

Grades given at the end of a course are final and may not be changed by additional work or submitting additional materials. Submitting a final grade (from INC, DEF, or NR) or changing a grade after the official grading period has concluded requires a Grade Change Card (pdf).

Only the primary instructor of record can authorize a grade change. This is a key element of security and the Registrar’s Office verifies the official instructor and administrative signatures on all grade changes. If you believe there is an error associated with the instructor assigned to the course in the Banner student information system, please contact your dept/school official for assistance.

Grade changes involving INC, DEF, or NR can be processed with the signature of the instructor alone. (These codes are used to indicate the final grade is pending.) All other grade changes require dept/school and academic dean signatures. If the affected student is a graduate student, then the Graduate School Dean must sign as well. All signatures must be digital signatures (no stamps are allowed).

Grade changes submitted outside of the time frame or circumstances allowed by policy must be accompanied by a memo from the dean explaining the need and support for an exception to policy. All such requests are subject to review by the Registrar.

All Grade Change Card PDF forms must be signed digitally and are to be submitted to the Registrar's Office by the school/department or the Dean's office.

Completing the Grade Change Card

The instructor is to complete the top half of the grade change card with the accurate information for the semester in which the course was taken. All fields must be completed.

Student Name and Dawgtag must correspond.
Course Title along with the Subject, Course, and Section must correspond with the CRN. Each course section is assigned a unique five-digit CRN each semester. Spring semester numbers begin with a 2, summer begins with a 4, and fall begins with a 6.
Semester and Year Taken refers to the initial registration term in which the Original Grade was assigned.
Grade Now Being Submitted along with a Reason for Change provide a explanation as to why the original grade is being changed. An error in assignment or calculation is the most common and acceptable reason for a grade change. When assigning a grade for an INC, the reason might be “work completed," or similar phrase.