Instructor of Record

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Last Updated: Oct 28, 2026, 10:10 AM

Instructor Assignment Process Description

instructor-of-record

Banner SIS – Student Information System

Banner AIS – Administrative Information System

D2L Brightspace – Learning Management System

Ellucian ILP – Intelligence Learning Platform (real-time data exchange)

 

Upstream Instructor Assignment Flow (AIS → IoR → SIS)

  • Banner AIS: Stores the basic instructor information, including employment details, contracts, and department assignments.
  • Instructor of Record (IoR): Serves as the review and verification step. It receives instructor assignment information from AIS, allows academic unit to confirm instructor roles, and checks that assignments meet university policies before sending them forward.
  • Banner SIS: Receives the approved faculty assignments from IoR and combines them with student registration information to create the official course roster.

Core Data Flow (SIS → ILP → D2L)

  • Ellucian ILP: Watches Banner SIS for updates. When approved faculty and course information is available, ILP sends the updated information to D2L Brightspace.
  • D2L Brightspace: Uses this information to create course shells, assign the correct instructor, and add the enrolled students to each course.

Grade Return Flow (D2L → ILP → SIS)

  • Final Grades: Instructors enter final grades in D2L Brightspace, and ILP sends those grades to Banner SIS, where they become part of the students' official academic records and transcripts.

 

Authorized personnel from the academic units assign instructors to the class sections once the Schedule of Classes for the upcoming term(s) has been published. 

Instructor of Record System

A PDF guide introducing the Instructor of Record system is now available. It also contains links to video tutorials for different aspects of the system:

Guide for using the Instructor of Record system (pdf)